Planning and managing events

Your team did a fantastic job as always with lots of compliments from our guests — best breakfast in the city they say!!! Very friendly and was on top of things all morning and kept me posted on everything as we went. Thank you again for all you efforts, always a pleasure working with you. Marlene Krizic, Glencoe Resources Ltd.

Planning and managing events

In fact, many Americans who would be best served by a fully accessible meeting, event, or conference environment may not identify their needs as representative of a disability. This is especially true Planning and managing events, when there is a ground swell of individuals with a wide range of emerging functional needs that will force businesses to meet them where they are, or will find other vendors who can.

Scroll through the population notes below and see if you don't find yourself one degree or less from someone who may benefit from the promising practices presented in this online guide.

Planning and managing events

This number is just a fraction of individuals who would be better served by meetings and conferences that offered accessibility accommodations. They represent roughly Temporary Have you ever broken a limb?

Experienced a perinatal condition such as high blood pressure or gestational diabetes? Been in a car wreck?

Global Event Management Specialists | Event Planning Group

Those standards were updated inand sites constructed after March will meet the new Standards for Accessible Design. Existing facilities that are not altered must still improve accessibility. Additionally, since the obligation is ongoing, things that are not readily achievable at a certain point in time may become achievable at a future time.

You should always ask about the accessibility of facilities when considering event venues. Not all facility sales representatives will know about the accessibility features of their facilities.

Hotels, however, are specifically required to keep detailed information about the accessibility of their properties. This includes public spaces like meeting rooms, restaurants, lobbies, and parking lots, as well as accessible overnight guest rooms and other guest amenities such as fitness rooms or swimming pools.

Since hotels must provide this information to potential guests seeking to make reservations, they should have no trouble producing it for meeting planners.

Choose facilities that are protected by audible and visible fire alarms and a fire sprinkler system.

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Fire Administration has a list of hotels and motels approved for federal travelers which can be helpful in identifying properties that have certain safety features. Facilities that have ground floor meeting rooms with accessible paths directly to the outside are also preferable, as this may allow greater numbers of individuals to evacuate independently.

Many meeting planners hire consultants to assess potential event venues, especially for very large or complex events that may involve multiple or specialized facilities. The checklist contains a basic section that will allow you to review spaces such as parking lots, entrances, and public restrooms, as well as several sections on recreational facilities such as swimming pools and golf courses.

You may wish to include an affirmative statement of compliance, or allocation of responsibilities between landlord and tenant, in any rental agreements or contracts you enter with meeting venues. This can help both parties understand their responsibilities, particularly if any temporary measures will be taken to ensure access during your event.

This section of the Guide will explore more specific elements of event planning that will help you make your event as accessible as possible.

Local Resources To Assist Your Planning Efforts Local experts, such as Convention and Visitors Bureaus and Chambers of Commerce, can help you find facilities, lodging, and services available in an area, though they may not know how accessible facilities are.

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You can search by city and state through the Chamber's online resource. Some local resources may offer additional services and incentives to support your planning efforts. Centers for Independent Living CILs are widespread in the United States and many have staff with significant expertise in ensuring accessibility through an array of services.

They also know the local community, so they can be a helpful resource. Note, however, that services available may vary from one CIL to another, depending on funding and program focus. These planners have demonstrated years of experience in the industry and have training in all aspects of planning events and meetings.

Ask the planner for a list of meetings they have planned for people with disabilities. How recent are these meetings?Interim Planning Guide — July page 3 FOREWORD The guidance included in Managing the Emergency Consequences of Terrorist Incidents: A Planning Guide for State and Local Governments was originally produced in April as Attachment G to Chapter 6 of the Guide for All-Hazard Emergency Operations Planning, State and Local Guide (SLG) Want information about creating a budget to help you track spending and save money?

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This website will help organisers run events safely. Others may also find the website useful, eg contractors, health and safety advisers and workers at events.

Good planning and organisation is essential to putting on an event that is both safe and enjoyable. For many events all that is required is.

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